Mohave County Democratic Central Committee Bylaws as Amended 10/20/2021
The Mohave County Democratic Central Committee is established under the auspices of applicable Arizona Revised Statutes, Title 16, Chapter 5, Article 2, Sections 821 - 828.
The organization, procedures, powers and conduct of the Committee shall be regulated and governed in order of authority and procedure by: (1) these Bylaws insofar as said Bylaws are not in conflict with the Bylaws of the Arizona State Democratic Committee or the laws of the State of Arizona; and (2) the latest edition of Robert's Rules of Order.
TABLE OF CONTENTS
ARTICLE I – MOHAVE COUNTY DEMOCRATIC CENTRAL COMMITTEE (MCDCC)
ARTICLE II – EXECUTIVE COMMITTEE
ARTICLE III – PRECINCT COMMITTEES
Article III, Section I. Membership
MCDCC Precinct Committees shall be composed of Precinct Committee Persons, elected or appointed from their election precincts of Mohave County. Each election precinct is eligible for at least one (1) Precinct Committee person. The number of Precinct Committee Person allotments is determined by the County Elections Department proportionate to the voter registration of that precinct. The term of office of a Precinct Committee Person is two years and begins on October 1 after the primary election at which a Precinct Committee Person is elected.
(Reference: Arizona Revised Statute, Title 16, Section 822-F "The term of office of a precinct committeeman is two years and begins on October 1 after the primary election at which the precinct committeeman was an candidate and continues until October 1 after which a precinct committeeman is elected)
Article III, Section II. Precinct Captain
The Precinct Captain shall be elected from the Precinct Committee Persons of each precinct. Election shall be held within fourteen (14) days following the MCDCC Organizational meeting or when a vacancy occurs. Election ties or disputes shall be resolve by the respective District Chairs. If a precinct has only one elected or appointed Precinct Committee Person, that Precinct Committee Person shall be designated by the MCDCC Chair as the Precinct Person.
Article III, Section III. Duties of the Precinct Captain
1. The Precinct Captain shall assign Precinct Committee Persons and Recognized Volunteers within their precincts to effective work during election campaigns and on elections days.
2. They shall recommend qualified Democratic voters from their precincts to be appointed as election workers for Elections Day. These recommendations shall be presented to the MCDCC Chair at least ninety (90) days prior to Election Day.
3. They shall organize registration drives within their precincts.
4. They shall, when resignation of a Precinct Committee Person occurs with their districts, recommend a replacement immediately.
5. That shall cooperate with District Chair at all times.
ARTICLE III, Section IV. Appointment in Lieu of Election
If the precinct committee of any precinct fails to meet within (14) days following the Organizational Meeting to elect a captain, a Precinct Captain may be temporarily appointed by the District Chair to serve until such a time as a precinct shall meet and elect a Captain. If the District Chair neglects to make such an appointment within twenty-one (21) days following the Organizational Meeting, the MCDCC Chairs shall make the appointment.
Article III, Section V. Removal of Precinct Captains
A majority of the Precinct Committee Persons within a precinct must petition the District Chair to call a special meeting of that precinct for the removal of the Captain of that precinct. At such meeting, a majority of the Precinct Committee Persons in a attendance may remove the Precinct Captain of that precinct. At the same meeting they may elect a new Precinct Captain.
ARTICLE IV - DISTRICT COMMITTEES
ARTICLE IV. Section I. Membership
The list of precincts which constitute each district and the number of districts shall be determined by the incumbent MCDCC Chair. The Precinct Committee Persons, both elected and appointed within each district, shall constitute the District Committee.
Article IV. Section II. Officers
In the Kingman district, Lake Havasu City district, the Bullhead City district and the Arizona Strip district, each shall elect a District Chair and a Vice-Chair. The terms of office for District officers shall be concurrent with the MCDCC officers.
Article IV. Section III. Election of District Officers
Article IV. Section III-A
After certification of the primary election by the Board of Supervisors the newly elected Precinct Committee Persons of each district shall hold a District Organizational meeting no later than twenty-one (21) days prior to the MCDCC Organizational Meeting for the purpose of electing a District Chair and a Vice-Chair. Nominees shall be selected from newly elected Precinct Committee Persons.
Article IV. Section III-B
The incumbent District Chair of each district shall designate a time and place for the meeting provided for in the foregoing paragraph and shall notify the incumbent MCDCC Chair and the newly elected Precinct Committee Persons of said time and place at least twenty-one (21) days before such election.
Article IV. Section III-C
In the event that a District Chair fails to comply with the preceding paragraph the MCDCC Chair shall designate a time and place for the meeting of the district and shall notify the Precinct Committee Persons as provided for above.
Article IV. Section IV. Duties of the District Chair
Shall call district meetings when necessary and notify all current Precinct Committee Persons of the time and place of each district meeting provided for in this section.
Shall organize the district in compliance with the Arizona Democratic Party and canvas and campaign for Democratic candidates.
Shall attend all Executive Committee meetings or send the Vice-Chair from the district.
Shall keep a record of the district organization including the names of Precinct Captains, Precinct Committee Persons and Recognized Volunteers.
Shall organize financial support of the MCDCC and the Arizona Democratic Party.
Article IV. Section V. Removal of a District Chair
Article IV. Section V-A
If the District Chair Fails to attend at least one Executive Committee meeting every three (3) months; the office of District Chair shall be deemed to be vacant.
Article IV. Section V-B
When a vacancy occurs in the office of the District Chair the MCDCC Chair shall call a meeting of all Precinct Committee Persons of the vacated district for the purpose of electing a new District Chair. The MCDCC Chair shall notify each Precinct Committee Person of the vacated district at least twenty-one (21) days prior to the meeting. The MCDCC Chair shall conduct this election for District Chair.
Article IV. Section VI. District Vice-Chair Vacancy
A District Vice-Chair who resigns or has been removed from the office of Precinct Committee Person, may be replaced at a regular District Meeting by a majority vote of those present. The MCDCC Chair shall be notified at least twenty-one (21) days before such election and shall be notified of the results within fourteen (14) days following the election.
Article IV. Section VII. District Proposals
Any district, by a majority vote of the Precinct Committee Persons of the District, may present to the Executive Committee for its consideration any matter within the scope of these bylaws to consider and determine the matter thus presented from the district.
ARTICLE V – STANDING COMMITTEES
ARTICLE V. Standing Committees
The standing committees of the MCDCC are the Finance Committee, the Candidate Recruitment Committee, the Voter Registration and Precinct Participation Committee, the Affirmative Action Committee and the Communications Committee. New standing committees must be added through a change in the Bylaws. See Article XIII, Amendments.
Article V. Section I. Finance Committee
The Finance Committee shall be appointed by the MCDCC Chair after consultation with the Treasurer. The Treasurer is to be a member. It is to be the duty of this committee to draft a budget for the fiscal Biennuim January 1, 20XX through December 31, 20XX+1. (example, 2011-2012) The committee is to include the draft budget in the meeting notice for the regular January meeting at the beginning of the Biennium. (See also Article IX, Section I. Fiscal Period and Biennial Budget). The committee is to prepare quarterly reports comparing actual income and expenditures to those planned in the approved budget and present this report for MCDCC approval at the first meeting after the quarter.
Article V. Section II. Candidate Recruitment Committee
The candidate Recruitment Committee shall be appointed by the MCDCC Chair. It is to be the duty of this committee to make reports for the Mohave County and Legislative District races. The committee shall conduct training to inform potential candidates of requirements and recourses. The First Vice-Chair shall be a member of this committee.
Article V. Section III. Voter Registration and Precinct Participation Committee
The Voter Registration and Precinct Participation Committee shall be appointed by the MCDCC Chair and shall make plans for and shall schedule voter registration activities and get out the vote activities. The committee shall conduct activities for recruiting and training Precinct Committee Persons. It is to be the duty of this committee to make reports of its activities. The Second Vice-Chair shall be a member of this committee.
Article V. Section IV. Affirmative Action Committee
The affirmative Action Committee shall be appointed by the MCDCC Chair and shall establish a program for compliance with Arizona Democratic Party Bylaws Article X, Affirmative Action. The committee shall establish a time schedule for implementation of this program.
Article V. Section V. Communications Committee
The Communications Committee shall be appointed by the MCDCC Chair. The committee shall meet 3 times each year to assess the status of MCDCC communications. The committee shall establish best practices and standards for all MCDCC participation on the internet, use of email for MCDCC business and the use of social media. The committee shall report regularly to the Executive Committee.
ARTICLE VI – AD HOC COMMITTEES
Ad Hoc committees shall be appointed by the MCDCC Chair with the approval of the Executive Committee.
ARTICLE VII – MCDCC MEETINGS - ORGANIZATIONAL AND OTHER
Article VII. Section I. Organizational Meeting
The MCDCC Organizational Meeting shall convene as provided for in State Law and ADP Bylaws. This meeting shall be held at a time and place to be designated by the incumbent MCDCC Chair after the first Saturday in December and no later the second Saturday in January. The MCDCC Secretary shall notify all Precinct Committee Persons elected in the Primary Election of the time, place, and access procedures for online virtual attendance if any, for such meeting not less than twenty-one (21) days prior to the meeting. (Reference: Arizona Revised Statutes, Title 16, Section 824)
Article VII. Section II. Other Meetings
Article VII. Section II-A
The MCDCC shall have regular meetings according to a schedule approved by the MCDCC at the first January meeting following the Organizational Meeting. Any changes to the schedule shall be approved at a prior meeting by the MCDCC. The MCDCC Secretary shall notify all PC's of approved changes - including the time, place, and access procedures for online virtual attendance if any, for such meetings not less than twenty-one (21) days prior to each rescheduled meeting.
Article VII. Section II-B
The MCDCC Chair may call a special meeting of the MCDCC from time to time and fix the time and place of said meetings. The MCDCC Secretary shall notify all Precinct Committee Persons of time, place, and access procedures for online virtual attendance if any, for special meetings seven (7) days prior to the meeting.
Article VII. Section II-C
Each Chair of the standing and ad hoc committees shall notify their members of the time, place, and access procedures for online virtual attendance if any, for the committee's meetings.
ARTICLE VIII – VOTING PROCEDURES
Article VIII. Section I. Nominations and Election of Officers
At the County Organizational Meeting and District Organizational meetings any newly elected Precinct Committee Person shall be eligible for any elective office. All nominations shall be made from the floor of the meeting. No person shall be submitted as a candidate without the consent of such person having first been obtained. In all cases where there is more than one (1) candidate for office, voting shall be conducted by individual ballot. To be elected, a person must receive votes on a majority of ballots cast. If a second or subsequent ballot is necessary, the name of the candidate with the lowest vote total from the preceding ballot shall be excluded from the subsequent ballot. The same procedure shall be followed until a nominee shall have received votes on a majority of ballots cast by Committee Persons present or represented by proxy. Each Precinct Committee Person present may also represent one proxy from any other Precinct Committee Person not present.
Article VIII. Section II. Quorums
Article VIII. Section II-A
The quorum at all MCDCC meetings is to be at least five (5) members of the Executive Committee currently serving plus six (6) additional active Precinct Committee Persons of Mohave County.
Article VIII. Section II-B
The quorum at District meetings and other committee meetings shall be a simple majority of those members present.
Article VIII. Section III. Proxies
Proxies may be used for voting at all election meetings except Bylaws changes.
Each proxy must be designated to another Precinct Committee Person in the county district where the Precinct Committee Person resides.
Each proxy shall be attested by a witness.
Each proxy shall have a specific meeting for which it is given and shall be valid only if executed within 20 days of the meeting for which the proxy is granted.
Each Precinct Committee Person can hold only one proxy for voting. Should a committee member holding a proxy become unable to attend the vote said member shall transfer the proxy to the committee chair.
Challenges to proxies shall be resolved by the committee chair.
All proxies must be voted in accordance with written instructions the member includes on the proxy.
A Failure to do so will invalidate the proxy.
Article VIII. Section IV. Vote by Mail
Vote by Mail for bylaws changes is required. The incumbent Chair shall appoint an ad hoc committee to ensure the integrity of the vote. This committee shall establish procedures for the dissemination, collection and counting of Vote by Mail ballots. Three (3) envelopes shall be used for Vote by Mail: the mailing envelope with a ballot envelope and a stamped return envelope. Ballots must be logged in when received and placed in a locked ballot box. The ballot count is to be taken at the second meeting after the ballot mailing, but not at Organizational Meetings.
ARTICLE IX - FINANCES
Article IX. Section I. Fiscal Period and Biennial Budget
Article IX. Section I-A
The Fiscal Period is to be a biennium, beginning January 1, of the year following the General election in even numbered years and continuing for twenty-four (24) months.
Article IX. Section I-B
The budget is to be drafted by the Finance Committee in accordance with Article V. Section I. It shall be approved by a majority vote of the Precinct Committee Persons attending a regular meeting of the MCDCC subject to the presence of a quorum. The annual budget shall be effective for the 24-month biennial period.
Article IX. Section I-C
Any expenses in excess of the amount budgeted for any line item shall be subjected to the pre-approval of the Executive Committee and a majority vote of Precinct Committee Persons in attendance at a regular MCDCC meeting subject to the presence of a Quorum.
Article IX. Section II. Monies
All monies of the MCDCC shall be deposited in one or more bank accounts designated by the MCDCC Treasurer with approval of the Executive Committee. However the MCDCC Treasurer may establish and maintain a petty cash fund of an amount not to exceed $100.00.
Article IX. Section III. Expenses
Members of the MCDCC and Recognized Volunteers may be reimbursed for expenditures planned for in the annual budget. Requests for reimbursement shall include receipts for such expenditures. All reimbursements shall be reviewed at a quarterly Executive Committee meeting.
ARTICLE X – APPOINTMENTS TO ELECTION BOARDS
Recommendations of qualified Democratic voters for positions as election workers or members of election boards to which representatives of the Democratic Party are entitled shall be made by the Precinct Captains to the MCDCC Chair not less then ninety (90) days before the date of an election. No Precinct Committee Person shall be appointed as an election worker in a partisan election unless no other worker can be found.
ARTICLE XI – STATE COMMITTEE
Article XI. Section I. Membership
The Mohave County Delegation (State Committeepersons) to the State Committee of the Democratic Party shall consist of the MCDCC Chair and the prescribed number, by law, of Precinct Committee Persons. These members shall be elected at an open nomination and election process at the County Organizational Meeting.
Article XI. Section II. Vacancies
If during the biennial term following the MCDCC Organizational Meeting a total number of State Committeepersons in the county does not equal the county's quota, the MCDCC Chair may appoint the additional Precinct Committee Persons necessary to fill the county's quota.
ARTICLE XII – AMENDMENTS
ARTICLE XIII - DEFINITIONS AND NOTIFICATIONS
The term "Precinct Committee Person" is used in these bylaws to mean the term "precinct committeeman" as used in ARS Title 16-822 (A).
Precinct Committee Person: "Precinct Committee Person", elected or appointed, shall have the same membership rights and privileges following the conclusion of the election of officers at the Biennial Organization Meeting. Refer to ARS Title 16-822 (A).
Elected Precinct Committee Person: A Precinct Committee Person deemed elected by the Mohave County Board of Supervisors following the biennial primary election.
Appointed Precinct Committee Person: A Precinct Committee Person Appointed by the Mohave County Board of Supervisors during the biennial interim period.
post: (This term is not necessary since we are not subject to the open meeting laws.)
notify by mail: The term "notify by mail" means notification by US Postal Service mail.
notify: The term "notify", without qualifications, means contact by telephone, email, text or US Postal Service, but not by social media.
Vote by Mail: The term "Vote by Mail" means utilization of the US Postal Service for distribution and collection of voting material and ballots.
mail: The term "mail" means US Postal Service mail.
MCDCC: The term "MCDCC" means Mohave County Democratic Central Committee.
State Committeeperson: Precinct Committee Person who has been elected or appointed to the Arizona Democratic Party state committee.