Bylaws

Mohave County Democratic Central Committee is currently revising our bylaws. Here are the current bylaws.

Mohave County Democratic Central Committee Bylaws as Amended 10/20/2021

*Currently being updated as of 5/21/2022

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PREAMBLE

The Mohave County Democratic Central Committee is established under the auspices of applicable Arizona Revised Statutes, Title 16, Chapter 5, Article 2, Sections 821 - 828.

The organization, procedures, powers and conduct of the Committee shall be regulated and governed in order of authority and procedure by: (1) these Bylaws insofar as said Bylaws are not in conflict with the Bylaws of the Arizona State Democratic Committee or the laws of the State of Arizona; and (2) the latest edition of Robert's Rules of Order.

TABLE OF CONTENTS

Mohave County Democratic Central Committee

Bylaws

10/20/2021


Article I. Mohave County Democratic Central Committee (MCDCC)

Section I. Membership .....................................................................................................

Section II. Officers ............................................................................................................

Section III. Vacancies in the Executive Offices ..................................................................

Section IV. Removal from Office..........................................................................................

Section V. Duties of Officers ..............................................................................................

Article II. Executive Committee

Section I. Membership and Duties .................................................................................

Section II. Executive Committee Meetings .....................................................................

Section III. Executive Committee Voting ..........................................................................


Article III. Precinct Committees

Section I. Membership ...................................................................................................

Section II. Precinct Captain .............................................................................................

Section III. Duties of the Precinct Captains ......................................................................

Section IV. Appointment in Lieu of Election ......................................................................

Section V. Removal of Precinct Captains ........................................................................

Section VI. Duties of Precinct Committee Persons ...........................................................

Section VII. Recognized Volunteers.....................................................................................

Section VIII. Removal of Precinct Committee Persons .......................................................

Section IX. Precinct Committee Person Vacancies ..........................................................

Article IV. District Committees

Section I. Membership ...................................................................................................

Section II. Officers ..........................................................................................................

Section III. Election of District Officers .............................................................................

Section IV. Duties of the District Chair .............................................................................

Section V. Removal of district Chairs .............................................................................

Section VI. District Vice Chair Vacancy ............................................................................

Section VII. District Proposals ...........................................................................................

Article V. Standing Committees

Section I. Finance Committee .......................................................................................

Section II. Candidate Recruitment .................................................................................

Section III. Voter Registration and Precinct Participation Committee .............................

Section IV. Affirmation Action ..........................................................................................

Section V. Communications Committee .........................................................................


Article VI. AD Hoc Committees


Article VII. MCDCC Meetings - Organizational and Other .

Section I Organizational Meeting ....................................................................................

Section II Other Meetings .................................................................................................

Article VIII. Voting Procedures

Section I Nominations and Elections of Officers .............................................................

Section II Quorums .........................................................................................................

Section III Proxies ............................................................................................................

Section IV Vote by Mail .....................................................................................................

Article IX. Finances

Section I Fiscal Period and Biennial Budget ...................................................................

Section II Monies ............................................................................................................

Section III Expenses ........................................................................................................

Article X. Appointment to Election Boards

Article XI, State Committee

Section I Membership .......................................................................................................

Section II Vacancies ..........................................................................................................

Article XII. Amendments

Article XIII. Definitions and Notifications

ARTICLE I – MEMBERSHIP

ARTICLE I, Section I. Membership

The MCDCC shall consist of all the elected and appointed precinct persons within the county.

ARTICLE I, Section II. Officers

The regular officers of the MCDCC shall consist of a Chair, First Vice -Chair, Second Vice-Chair, Secretary, Treasurer, and a Sergeant-at-Arms who shall all serve a biennial term. Officers shall be nominated from the pool of Precinct Committee Persons elected at the last Primary Election. Officers shall be elected at the biennial Organizational Meeting of the MCDCC as provided by state law. New officers shall begin their terms on January first of the year following the primary election.

ARTICLE I, Section III. Committees

The standing committees of the MCDCC are the Finance Committee, the Candidate Recruitment Committee, the Voter Registration and Precinct Participation Committee and the Affirmative Action Committee . New standing committees must be added through a change in the Bylaws. See Article XI Amendments.

Article I, Section III-Vacancies in the Executive Offices

If an elected officer of the Executive Committee resigns, or is removed from office, or dies, or fails to be elected as a Precinct Committee Person in the Primary election, that office shall be deemed vacant. The office shall be filled from the roster of the elected and appointed Precinct Committee Persons by a majority vote of the elected and appointed Precinct Committee Persons subject to the presence of a quorum at a meeting at which at least twenty-one (21) days notice has been given by mail to Precinct Committee Persons of the intent to fill the vacancy. Such officers shall serve in an interim capacity for the remainder of the Biennium.

ARTICLE I, Section IV. Removal from Office

An MCDCC Officer may be removed from office by a two-thirds vote of the Executive Committee. If an MCDCC Officer does not request an excuse and is absent for three consecutive meetings, Executive Committee or MCDCC meeting, such absence shall be deemed a resignation and the office is to be filled as provided in Article I, Section III of these bylaws.

ARTICLE I, Section V. Dutties of Officers

Article I, Section V-A. Chair:

1. Shall direct the affairs of the MCDCC as its administrative officer and be its spokesperson.

2. Shall preside over all meetings of the MCDCC and the Executive Committee.

3. Shall preside over the caucuses of the Mohave County delegation to the State Committee and the Mohave County members of the State Executive Committee.

4. Shall prepare an agenda at least three (3) days before all meetings of the MCDCC and Executive Committee.

5. Shall attend all Executive Committee meetings and all State Committee meetings and present reports thereon at regular MCDCC meetings.

6. Shall perform other duties as set forth in these bylaws.

Article I, Section V-B. First Vice-Chair:

1. Shall assist the Chair in the performance of the Chair's duties.

2. Shall in the absence of the Chair act in the Chair's stead.

Article I, Section V-C. Second Vice-Chair:

1. Shall assist the Chair in the performance of the Chair's duties.

2. Shall in the absence of the Chair and First Vice-Chair act in the Chair's stead.


Article I, Section V-D. Secretary:

1. Shall record minutes of the MCDCC and Executive Committee meetings.

2. Shall keep a record of all Precinct Committee Persons.

3. Shall keep a record and file of formal reports of its officers and sub-committees.

4. Shall keep a record and file of all resolutions adopted by the MCDCC.

5. Shall notify all Precinct Committee Persons of meetings.

6. Shall ensure that all MCDCC agendas and minutes are posted in each district.

Article I, Section V-E. Treasurer:

1. Shall receive all monies of the MCDCC, giving receipt thereof.

2. Shall deposit all monies in a bank designated by the Executive Committee.

3. Shall disburse all funds in the manner approved by the Executive Committee and a majority of all Precinct Committee Persons in attendance at a regular MCDCC meeting subject to the presence of a quorum.

4. Shall keep a record of all receipts and disbursements

5. Shall make a monthly report at regular MCDCC meetings and present a written report to the MCDCC Chair.

Article I, Section V-F. Sergeant-at-Arms:

1. Shall maintain physical order and decorum at all meetings of the MCDCC and Executive Committee.

2. Shall ensure Parliamentary integrity in all meetings.

3. Shall maintain and inventory of MCDCC physical assets.

ARTICLE II – EXECUTIVE COMMITTEE

ARTICLE II, Section I. Membership and Duties

The Executive Committee shall consist of the regular officers of the MCDCC, the District Chairs of the four districts within Mohave Country, the Young Democrats Chair and the Affirmative Action Chair. In the absence of a District Chair the District Vice-Chair shall serve. The Executive Committee shall serve. The Executive Committee shall direct the governing functions of the MCDCC in accordance with these bylaws. The duties and responsibilities of the Executive Committee shall be limited to determination of issues other than election of officers and bylaws amendments. Bylaws amendments shall be presented to the membership for approval through Vote by Mail balloting. The Executive Committee cannot prevent Vote by Mail when required for bylaws amendments.

Article II, Section II. Executive Committee Meetings

The Executive Committee shall meet bimonthly. At a meeting in January the subsequent bimonthly Executive Meetings shall be scheduled. An Executive Committee meeting may be called by the MCDCC Chair at any time. Notice of a meeting shall be by mail, email or direct phone contact to the Executive Committee members not less than seven (7) days before the meeting. A meeting of the Executive Committee shall be called by the MCDCC Chair of the Chair receives a written request by two or more members of the Executive Committee. This meeting shall be called with seven (7) days.

Article II, Section III. Executive Committee Voting

Only the refular officers of the MCDCC, the four (4) District Chairs, the Young Democrat Chair and the Affirmative Action Chair shall be entitled to a vote at an Executive Committee meeting.

ARTICLE III – PRECINCT COMMITTEES

Article III, Section I. Membership

MCDCC Precinct Committees shall be composed of Precinct Committee Persons, elected or appointed from their election precincts of Mohave County. Each election precinct is eligible for at least one (1) Precinct Committee person. The number of Precinct Committee Person allotments is determined by the County Elections Department proportionate to the voter registration of that precinct. The term of office of a Precinct Committee Person is two years and begins on October 1 after the primary election at which a Precinct Committee Person is elected.

(Reference: Arizona Revised Statute, Title 16, Section 822-F "The term of office of a precinct committeeman is two years and begins on October 1 after the primary election at which the precinct committeeman was an candidate and continues until October 1 after which a precinct committeeman is elected)

Article III, Section II. Precinct Captain

The Precinct Captain shall be elected from the Precinct Committee Persons of each precinct. Election shall be held within fourteen (14) days following the MCDCC Organizational meeting or when a vacancy occurs. Election ties or disputes shall be resolve by the respective District Chairs. If a precinct has only one elected or appointed Precinct Committee Person, that Precinct Committee Person shall be designated by the MCDCC Chair as the Precinct Person.

Article III, Section III. Duties of the Precinct Captain

1. The Precinct Captain shall assign Precinct Committee Persons and Recognized Volunteers within their precincts to effective work during election campaigns and on elections days.

2. They shall recommend qualified Democratic voters from their precincts to be appointed as election workers for Elections Day. These recommendations shall be presented to the MCDCC Chair at least ninety (90) days prior to Election Day.

3. They shall organize registration drives within their precincts.

4. They shall, when resignation of a Precinct Committee Person occurs with their districts, recommend a replacement immediately.

5. That shall cooperate with District Chair at all times.

ARTICLE III, Section IV. Appointment in Lieu of Election

If the precinct committee of any precinct fails to meet within (14) days following the Organizational Meeting to elect a captain, a Precinct Captain may be temporarily appointed by the District Chair to serve until such a time as a precinct shall meet and elect a Captain. If the District Chair neglects to make such an appointment within twenty-one (21) days following the Organizational Meeting, the MCDCC Chairs shall make the appointment.

Article III, Section V. Removal of Precinct Captains

A majority of the Precinct Committee Persons within a precinct must petition the District Chair to call a special meeting of that precinct for the removal of the Captain of that precinct. At such meeting, a majority of the Precinct Committee Persons in a attendance may remove the Precinct Captain of that precinct. At the same meeting they may elect a new Precinct Captain.

ARTICLE III, Section VI. Duties of Precinct Committee Person

  1. Precinct Committee Persons shall attend at least (1) MCDCC meeting every three (3) months, either in person or online. If a PC lives thirty (30) miles or more from the meeting locations and cannot connect to the virtual meeting, this rule does not apply.

  2. They shall not support and opposition candidate in the partisan election.

  3. They shall cavass and campaign in their precincts on behold of only Democratic candidates.

  4. They shall assist in turning out a maximum Democratic vote on Election Day.

  5. They shall assist absentee and physically disabled voters to obtain absentee ballots.

  6. They shall assist in registering voters and seeing that new residents of the precincts are registered.

  7. They shall encourage financial support of the MCDCC and the Arizona Democratic Party.

ARTICLE III, Section VII. Recognized Volunteers

When the number of allotted Precinct Committee Person positions in a precinct has been filled, Recognized Volunteers may be appointed by the District Chair and ratified by the majority of the members present at a regular District meeting. Recognized Volunteers shall be encouraged to attend and participate int he respective District meetings and MCDCC meetings but shall have no vote in District elections or official MCDCC business.

ARTICLE III. Section VIII. Removal of Precinct Committee Persons

If a Precinct Committee Person fails without reasonable explanation to fulfill the duties of a Precinct Committee Person as state in Article III, Section 6 for a period of ninety (90) consecutive days, the Executive Committee may request that the Board of Supervisors declare that Precinct Committee Person's position vacant. The MCDCC Chair shall notify the Precinct Committee Person of the Executive Committee's action. When the Executive Committee initiates the removal of a Precinct Committee Person under the article and section, the District Chair for that precinct shall request the Precinct Committee Person's explanation or rebuttal of the reason that brought about the committee's action. If the District Chair is satisfied with the Precinct Committee Person's response, the action shall be terminated and the MCDCC Chair shall be notified. A Precinct Committee Person wishing to appeals removal may petition the MCDCC Chair who shall call for a hearing before the Executive Committee. The Executive Committee. The Executive Committee shall as a board of arbiters. The decision of the Executive Committee shall be final.

Article III. Section IX. Precinct Committee Person Vacancies

Whenever a vacancy occurs in the office of Precinct Committee Person, and Precinct Committee Person may submit a written nomination to the MCDCC Chair for that office. After ratification by the majority of the membership presents at a regular MCDCC meeting subject to the presence of a quorum, the name will be submitted by the MCDCC Chair to the Board of Supervisors for their approval. No vacancy shall be filled during the period between the Primary Election and the MCDCC Organizational Meeting.

ARTICLE IV. DISTRICT COMMITTEES

ARTICLE IV. Section 1. Membership

The list of precincts which constitute each district and the number of districts shall be determined by the incumbent MCDCC Chair. The Precinct Committee Persons, both elected and appointed within each district, shall constitute the District Committee.

Article IV. Section 2. Officers

In the Kingman district, Lake Havasu City district, the Bullhead City district and the Arizona Strip district, each shall elect a District Chair and a Vice-Chair. The terms of office for District officers shall be concurrent with the MCDCC officers.

Article IV. Section 3. Election of District Officers

Article IV. Section 3-A

After certification of the primary election by the Board of Supervisors the newly elected Precinct Committee Persons of each district shall hold a District Organizational meeting no later than twenty-one (21) days prior to the MCDCC Organizational Meeting for the purpose of electing a District Chair and a Vice-Chair. Nominees shall be selected from newly elected Precinct Committee Persons.

Article IV. Section 3-B

The incumbent District Chair of each district shall designate a time and place for the meeting provided for in the foregoing paragraph and shall notify the incumbent MCDCC Chair and the newly elected Precinct Committee Persons of said time and place at least twenty-one (21) days before such election.

Article IV. Section 3-C

In the event that a District Chair fails to comply with the preceding paragraph the MCDCC Chair shall designate a time and place for the meeting of the district and shall notify the Precinct Committee Persons as provided for above.

Article IV. Section 4. Duties of the District Chair

  1. Shall call district meetings when necessary and notify all current Precinct Committee Persons of the time and place of each district meeting provided for in this section.

  2. Shall organize the district in compliance with the Arizona Democratic Party and canvas and campaign for Democratic candidates.

  3. Shall attend all Executive Committee meetings or send the Vice-Chair from the district.

  4. Shall keep a record of the district organization including the names of Precinct Captains, Precinct Committee Persons and Recognized Volunteers.

  5. Shall organize financial support of the MCDCC and the Arizona Democratic Party.

Article IV. Section 5. Removal of a District Chair

Article IV. Section 5-A

If the District Chair Fails to attend at least one Executive Committee meeting every three (3) months; the office of District Chair shall be deemed to be vacant.

Article IV. Section 5-B

When a vacancy occurs in the office of the District Chair the MCDCC Chair shall call a meeting of all Precinct Committee Persons of the vacated district for the purpose of electing a new District Chair. The MCDCC Chair shall notify each Precinct Committee Person of the vacated district at least twenty-one (21) days prior to the meeting. The MCDCC Chair shall conduct this election for District Chair.

Article IV. Section 6. District Vice-Chair Vacancy

A District Vice-Chair who resigns or has been removed from the office of Precinct Committee Person, may be replaced at a regular District Meeting by a majority vote of those present. The MCDCC Chair shall be notified at least twenty-one (21) days before such election and shall be notified of the results within fourteen (14) days following the election.

Article IV. Section 7. District Proposals

Any district, by a majority vote of the Precinct Committee Persons of the District, may present to the Executive Committee for its consideration any matter within the scope of these bylaws to consider and determine the matter thus presented from the district.

~ARTICLE V – STANDING COMMITTEES

ARTICLE V. Standing Committees

~~

ARTICLE VI FINANCES

ARTICLE VI, FINANCES

ARTICLE VI, Section I. Monies

All monies of the MCDCC shall be deposited in one or more bank accounts designated by the MCDCC Treasurer with approval of the Executive Committee. However, the MCDCC Treasurer may establish and maintain a petty cash fund of an amount not to exceed $100.00.

End of Article VI - Finances

ARTICLE VII –APPOINTMENT TO ELECTION BOARDS

ARTICLE VII, APPOINTMENTS TO ELECTION BOARDS

Recommendations of qualified Democratic voters for positions as election workers or members of election boards to which representatives of the Democratic Party are entitled shall be made by the Precinct Captains to the MCDCC Chair not less than ninety (90) days before the date of an election. No Precinct Committee Person shall be appointed as an election worker in a partisan election unless no other worker can be found.

(Reference: Arizona Revised Statutes, Title 16, Section 531)

End of Article VII - Appointmens to Election Boards

ARTICLE VIII – NULL

ARTICLE IX –STATE COMMITTEE

ARTICLE IX STATE COMMITTEE

ARTICLE IX, Section I Membership

The Mohave County Delegation of the State Committee of the Democratic Party shall consist of the MCDCC Chair and the prescribed number, by law, of Precinct Committee Persons. These members shall be elected at an open nomination and election process at the County Organizational Meeting.

ARTICLE IX, Section II Vacancies

If during the biennial term following the MCDCC Organizational Meeting a total number of State Committee Persons from the various districts in the county does not equal the county's quota, the MCDCC Chair may appoint the additional Precinct Committee Persons necessary to fill the county's quota.

End of Article IX - State Committee

ARTICLE X – PARLIAMENTARY AUTHORITY

ARTICLE X Parliamentary Authority

The Parliamentary Authority is to be the most recent revision of Roberts Rules of Order Newly Revised.

End of Article X, Parliamentary Authority

ARTICLE XI –AMENDMENTS

ARTICLE XI, AMENDMENTS

Any proposed changes to these bylaws shall be presented to the membership at a regular meeting of the MCDCC. After discussion, the MCDCC Chair may entertain a motion to appoint an ad hoc committee to consider the proposed amendments and make recommendations to the Executive Committee. The final proposal of the ad hoc committee shall be sent by mail or hand delivery to all members of the MCDCC at least 21 days prior to the MCDCC meeting at which the amendments are to be presented for first discussion. No action shall be taken at this meeting on the proposed amendment. The second reading shall be at the next regular meeting. Additional readings, if necessary, shall be at successive regular meetings. A vote shall be made by Vote by Mail ( see Article V, Section II). The ballots must be returned by mail before the second regular meeting after the ballot mailing. The ballots returned by mail must favor the proposal to make the proposed changes effective. These bylaws may not be amended in any way to make them contrary to the Arizona Democratic Party Bylaws and/or Arizona Revised Statutes.

End of Article XI Amendments

ARTICLE XII – DEFINITIONS AND NOTIFICATIONS

1. Elected Precinct Committee Person: A Precinct Committee Person deemed elected by the Mohave County Board of Supervisors following the biennial primary election.


2. Appointed Precinct Committee Person: A Precinct Committee Person Appointed by the Mohave County Board of Supervisors during the biennial interim period.

3. Precinct Committee Person: A Precinct Committee Person, elected or appointed, shall have the same membership rights and privileges following the conclusion of the election of officers at the Biennial Organization Meeting.

4. Post: The term "post" means to display for viewing in a public place chosen by each District.

5. Notify by mail: The term "notify by mail" means notification by US Postal Service mail.

6. Notify: The term "notify", without qualifications, means contact by telephone, email or US Postal Service.

7. Vote by Mail: The term "Vote by Mail" means utilization of the US Postal Service for distribution and collection of voting material and ballots.

8. mail: The term "mail" means US Postal Service mail.

9. MCDCC: The term "MCDCC" means Mohave County Democratic Central Committee.

End of Article XII - Definitions and Notifications